How to Easily Export Outlook for Mac Email to MSG Format?

Synopsis

Most users often face difficulties when required to export emails from Outlook for Mac to MSG format. The process is mainly required if you need to share those emails with Microsoft Outlook installed on Windows. This is an important process when you need to keep your email on the transfer process intact, maintain its compatibility, and not get affected due to formatting changes. In this tutorial, we’ll describe multiple ways to export OLM to MSG format. Also, we will describe each step of these methods in detail so that the user could easily do it himself or herself. From manual techniques to software solutions, this guide will make the process of conversion as simple and accessible as possible.

What is OLM and MSG Format?

Microsoft Outlook for Mac stores all sorts of mailbox items in the OLM format. Mails, contacts, calendars, tasks, notes, and attachments are all included in the list of mailbox items. Since Outlook 2011, the OLM format has been serving users to export mailbox data into a single file in case the user wants to backup or transfer it from one Outlook profile in different Outlook profiles on Mac systems.

MSG is a file format via which Microsoft Outlook allows saving single messages into individual files. In addition to message content, an MSG file contains metadata, including sender information, recipient details, attachments, and formatting. Such a file format is usually used within the Windows environment and can be helpful for users who would share or archive specific emails without exporting whole folders or mailboxes.

Why Export OLM to MSG?

Although OLM is native to Outlook for Mac, there are some key reasons you might need to export your emails from OLM to MSG format:

1. MSG is a fairly well-known and compatible format, especially with Windows. If you happen to need to share your emails with a person who uses Windows-based Outlook, make sure they can open and read them by saving your emails as MSG.
2. A method for saving your emails in MSG format, which allows you to then create a separate, stand-alone archive for your email outside of your normal Outlook data file. Good practice for long-term storage, or when doing legal and compliance work, and great space-saving in Outlook.
3. If you need to share certain emails with someone who does not have Outlook, the export to MSG option allows you to attach them in a regular email.
4. The process can be regarded as exporting into MSG, thus making a backup. Emails can easily be recovered from the affected MSG files in case of data loss or corruption

Now that you are aware of the need to convert OLM to MSG, let’s get along with some manual solutions for successful conversion.

#1. Manual Method to Change OLM to MSG Format

1. First, import your OLM file into Outlook for Mac so that you will be able to import your emails as well as other data.
2. Then, configure the Mac Outlook account in the windows version of Outlook so each system will be able to synchronize with each other.
3. First, sync your OLM file with the set up IMAP account in Mac Outlook. It becomes extremely important in the data transfer process.
4. Open Microsoft Outlook on your Windows system, following which you will download your imported emails from the synced OLM file.
5. Enter your login details of your Mac account so that it gets synced into Windows Outlook.
6. Create a new folder in Windows Outlook in which the list of MSG files will be saved.
7. Drag and drop every MSG file from the folder of the OLM file to the newly created folder in Windows Outlook. That’s how you will successfully complete your email migration.

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Limitations of Above Manual Method

1. This process takes much time; therefore it can be very slow.
2. You are just not getting the real time update, and hence the lack of information.
3. It is quite daunting to manage and trace large data amounts.
4. There is a higher risk of human errors occurring, which can affect the accuracy of information.

#2. Professional Solution to Batch Convert OLM to MSG 

Try MailsWare OLM Converter offers a free demo version wherein users are free to export the first 25 emails from each folder of their OLM without any charges. The migration process requires no advanced technical know-how and thus is very simple for anybody. Many users require OLM files to be converted into MSG format with attachments for easier sharing and compatibility in other email clients.

How to Change OLM to MSG using Professional Solution?

1. Download the Software and Open the first step is to download the software and open it .
2. Launch the export OLM to MSG converter software .
3. In this option, you may either choose Select Files or Select Folders depending upon whether you want to export multiple OLM files or a folder altogether.
4. Now select MSG as the format in which you want your file.
5. You may choose any file naming scheme for converted files.
6. This is where you select the path to save the converted files on your computer.
7. Click the Convert button to start the file conversion process.

Why is a Professional Solution Recommended?

1. Users can also convert multiple files at once. Batch conversion of OLM file to PST is a significant time and labor saver especially when converting large volumes of data.
2. Selective Conversion It enables users to select messages or folders selectively by targeting exports according to priority. What can be done here is it can let one convert only those emails or folders which are in demand instead of bulk conversion of the entire mailboxes.
3. By taking help of this software, users can also convert OLM to PST, PDF, EML and multiple file formats.
4. Folder Hierarchy Preserved Even when the file is being converted, the original folder hierarchy is maintained, so emails will be kept organized in just the same way they were in the source file.
5. Preview Option In preview options, the user can preview the content of his OLM file before exporting to see if he is clicking on the correct items or not.
6. The application supports the conversion of any-sized OLM files without file size limitations so that both small and large mailbox data can be converted easily.

Key Takeaways

The article describes how an OLM file can be exported into MSG format. You can easily move your OLM files to MSG format in Windows Outlook by simply following a few easy steps without any hassle. In order to execute this procedure, we suggest that a very trustworthy MailsWare tool should be used to ensure a smooth and error-free conversion process. This solution will allow you to transfer your email reliably in a secure manner intact and with its formatting maintained.

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